Clearbooks: Nominal Ledger

Previous Lesson: Getting Started

Introduction

You need to set up Nominal Accounts.

Linking Nominal Accounts in ClearBooks with Accounts in Commusoft tells the software where to put the data. Without this stage, attempting to send data from Commusoft to ClearBooks will fail, because it does not know where to send it.

Go to 'Purchasing' in the top right corner of your screen.  Then click on Setup Account.

You will be shown a list of the default nominal accounts that Commusoft provide you.  By default Commusoft will provide you with an Accounts Receivable (Sales) account and a Bank account.  You can add additional Sales, Bank and Expense accounts by clicking on the + icon:

 

Linking Bank Accounts

Firstly we need to link our Commusoft Bank Accounts with our ClearBooks Bank Accounts.

You need the Account ID, so that you can then add this to the corresponding account within Commusoft.

To open the desired bank account in ClearBooks

Go to Money > Bank Accounts > and select the desired Bank Account, in this case we will click Bank Account 1

 

From the following page the Account ID is the number at the end of the URL as circled below.

Copy this.

 

 

With this code, go to your CommuSoft Setup Accounts page.

Next to the Bank Account click Edit:

 

Here you can edit certain information, we will be typing the Code into the field Third Party Accounting Code:

 

Click Save and your Bank Account will now be linked.

 

Linking Sales Accounts

We need to link our Commusoft Sales Accounts with our ClearBooks Sales Accounts.

You need the Account ID, so that you can then add this to the corresponding account within Commusoft.

To open the desired Sales account in ClearBooks

Within ClearBooks go to Settings > Codes 

Find the Account you wish to link.

In this case we are going to link our Revenue Account in Clearbooks with our Sales Account in Commusoft

The Account ID can be found in the Code column

 

Copy this code and go to your Setup Accounts page in Commusoft.

Click Edit on the sales/accounts receivable account you wish to link with ClearBooks.

Enter the code in the field marked third party accounting code and click Save

Your Sales Account will now be linked with ClearBooks.

 

Linking Expense Accounts

 

We need to link our Commusoft Sales Accounts with our ClearBooks Sales Accounts.

You need the Account ID, so that you can then add this to the corresponding account within Commusoft.

To open the desired Expense account in ClearBooks go to Settings > Codes 

Find the Account you wish to link.

In this case we are going to link our Labour Account in Clearbooks with our Labour Account in Commusoft

The Account ID can be found in the Code column

 

 

Copy this code and go to your Setup Accounts page in Commusoft.

Click Edit on the Expense Account (Labour) account you wish to link with ClearBooks.

 

Enter the code in the field marked third party accounting code and click Save

Your Expense (Labour) Account will now be linked with Clearbooks.

 

Repeat this for all required accounts.

 

Next Lesson: Link Existing Customers

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