Xero: Nominal Ledger

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Introduction

You need to set up Nominal Accounts.

Linking Nominal Accounts in Xero with Accounts in Commusoft tells the software where to put the data. Without this stage, attempting to send data from Commusoft to Xero will fail, because it does not know where to send it.

Go to 'Purchasing' in the top right corner of your screen.  Then click on Setup Account.

 

 

You will be shown a list of the default nominal accounts that Commusoft provide you.  By default Commusoft will provide you with an Accounts Receivable (Sales) account and a Bank account.  You can add additional Sales, Bank and Expense accounts by clicking on the + icon:

 

Linking Bank Accounts

Firstly we need to link our Commusoft Bank Accounts with our Xero Bank Accounts.

You need the Account ID, so that you can then add this to the corresponding account within Commusoft.

To open the desired bank account in Xero

Go to Settings > Chart of Accounts

 

 

Under the Assets tab, find the appropriate Bank Account that you wish to link with the Commusoft Bank Account.

In this case we are finding the code for our Natwest account.

The Code you need to find is listed under Code

 

With this code, go to your Commusoft Setup Accounts page.

Next to the Bank Account click Edit:

 

Here you can edit certain information, we will be typing the Code into the field Third Party Accounting Code:

 

Click Save and your Bank Account will now be linked.

Linking Sales Accounts

We need to link our Commusoft Sales Accounts with our Xero Sales Accounts.

You need the Account ID, so that you can then add this to the corresponding account within Commusoft.

To open the desired Sales account in Xero

Go to Settings > Chart of Accounts

 

Under Revenue, find the account you wish to link to Commusoft.

Here we are linking the Sales Account.

With the Code listed in the left hand column under Code, go to your Setup Accounts page in Commusoft.

Click Edit on the sales/accounts receivable account you wish to link with Xero.

Enter the code in the field marked third party accounting code and click Save

Your Sales Account will now be linked with Xero.

Linking Expense Accounts

 

We need to link our Commusoft Expense Accounts with our Xero Expense Accounts.

You need the Account ID, so that you can then add this to the corresponding account within Commusoft.

To open the desired expense account in Xero

Go to Settings > Chart of Accounts

 

This will display the list of nominals.

Though you can scroll to find the Expense Account under All Accounts, it might be easier to go to the Expenses tab to see only Expense Accounts.

Find the desired Account and copy the code listed under the first column marked 'Code'.

 

Once you've got your nominal codes you will need to match these up to Commusoft.  Click 'Edit' next to the appropriate Expenses Account record.

 

Here you can edit certain information, we will be typing the Expense Code into the field Third Party Accounting Code:

 

 

Click Save and your expense account will now be linked.

Repeat this for all required accounts.

 

 

Next Lesson: Link Existing Customers

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