Kashflow: Nominal Ledger

Previous Lesson: Getting Started

Introduction

You need to set up Nominal Accounts.

Linking Nominal Accounts in Kashflow with Accounts in CommuSoft tells the software where to put the data. Without this stage, attempting to send data from CommuSoft to Kashflow will fail, because it does not know where to send it.

Go to 'Purchasing' in the top right corner of your screen.  Then click on Setup Account.

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You will be shown a list of the default nominal accounts that CommuSoft provide you.  By default CommuSoft will provide you with an Accounts Receivable (Sales) account and a Bank account.  You can add additional Sales, Bank and Expense accounts by clicking on the + icon:

NominalLedger1.png

 

Linking Bank Accounts

Firstly we need to link our CommuSoft Bank Accounts with our Kashflow Bank Accounts.

You need the Account ID, so that you can then add this to the corresponding account within CommuSoft.

To open the desired bank account in Kashflow go to Bank

 

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Click Edit Details on the desired Bank Account:

 

 

From the following page, copy the ID from the URL as shown below:

KashflowBank2.png

 

Once you've got your Account IDs you will need to match these up to CommuSoft.  Login to CommuSoft and click Purchasing in the top right corner.  Click Setup Account in the grey navigation.

Click 'Edit' next to the Corresponding Account.

NominalLedger2.png

Type in the Account ID code from Kashflow into the 'Third Party Accounting Code'

NominalLedger3.png

Click Save.

Linking Sales Accounts

We need to link our CommuSoft Sales Accounts with our Kashflow Sales Accounts.

You need the Account ID, so that you can then add this to the corresponding account within CommuSoft.

To open the desired Sales account in Kashflow go to Settings > Chart of Accounts

To find the ID Number that you require, click on the Account's code from the list.

 

 

In the next window, copy the ID from browser


KashflowSales.png

 

With this ID go to your Setup Accounts page in CommuSoft.

Click Edit on the sales/accounts receivable account you wish to link with Kashflow.

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Enter the code in the field marked third party accounting code and click Save

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Your Sales Account will now be linked with Kashflow.

 

Linking Expense Accounts

 

We need to link our CommuSoft Expense Accounts with our Kashflow Expense Accounts.

You need the Account ID, so that you can then add this to the corresponding account within CommuSoft.

Go through exactly the same process as you did for Sales, but choosing the Expense Accounts rather than the Sales Accounts.

 

Repeat the process for all accounts, whether bank, expense or sales.

 

Next Lesson: Link Existing Customers

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